Office Ledger Setup & First Reconciliation
On-site visit to establish bound ledgers, vault logs, witness protocols, and opening balances for offline coin envelopes in your office.
Who this is for
Small offices — import desks, law firms, equipment traders, family-held distributors — that keep sealed coin envelopes in desk safes or floor vaults and need a consistent handwritten record.
Typical clients have between one and six envelopes, two to four staff who touch custody, and no dedicated treasury department.
What you receive
- Two bound ledgers with pre-numbered pages (master and duplicate)
- Vault access log pad with carbon copies
- Witness signature protocol (one page, laminated)
- Envelope reference stickers and custody role sheet
- First reconciliation walkthrough with your actual envelopes
Process
- Desk interview (30 min) — envelope count, safe types, key holders, withdrawal triggers
- Ledger formatting (45 min) — column headers adapted to your custody chain
- Opening entries (60 min) — balances recorded with dual signatures where required
- Vault log setup (30 min) — pad placed at safe, sample entries demonstrated
- Staff briefing (45 min) — each custodian practices one mock withdrawal and reversal
- Reconciliation preview (30 min) — quarterly checklist tailored to your office
Included
Bound materials, on-site formatting, witness protocol document, first reconciliation demo, six-month review schedule card.
Excluded
Coin appraisal, legal opinions on custody compliance, safe installation, network wallet setup, ongoing bookkeeping beyond ledger format.
Provider
Led by Yoon Ji-hye with Park Do-won for offices requiring dual reconciliation sign-off.
Next step
Contact us with your envelope count and preferred visit week. We confirm availability within two business days.